Hyatt Jobs

  • "I feel like I am included, like I am part of something bigger, a small brick in a large wall, but a wall that means something."

    Alina, Room Attendant | Park Hyatt Chicago, Chicago, IL, USA

  • "Being part of Hyatt has been a tremendous opportunity to explore my passion for design. In working alongside my talented colleagues throughout the world, I truly feel part of a larger global family."

    Marisol, Design Manager | Hyatt Hotels Corporation, Chicago, IL, USA

  • "Hyatt gives me the ability to grow amongst a team that encourages me to be the best version of myself and to never stop improving."

    Kayla-jean, Social Media Manager | Grand Hyatt Kauai Resort and Spa, Koloa, HI, USA

  • "Hyatt is my second family. We are all treating each other with respect as we treat our favorite relatives. I am also happy to be working in a professional working environment which supports my needs providing a comfortable home away from home…"

    Hikmet, Team Leader (Food & Beverage) | Grand Hyatt Istanbul, Istanbul, Turkey

  • "I love working with people, both externally and internally. At Hyatt, I believe our authentic hospitality makes people’s life different."

    Benjamin (小洋), Assistant Manager – Bell Service (行李部- 副理) | Grand Hyatt Beijing, Beijing, China

  • "I like working at Hyatt, because I can be myself and creative. I like the familiar atmosphere. My lobby is my living room."

    Sandra, Chef Concierge | Hyatt Regency Dusseldorf, Dusseldorf, Germany

  • "Hyatt provides me with the ongoing training and resources to translate your meeting experience aspirations into an artfully crafted blueprint."

    Jamie, Catering/Convention Services Manager | Hyatt Regency Coconut Point Resort & Spa, Bonita Springs, FL, USA

Find Your Place at Hyatt

Be a part of something bigger. Make a difference in the lives of those around you. Love where you work. Join a company that has spent 61 years building families - valuing respect, integrity, humility, empathy, creativity, and fun. With careers spanning the globe, your perfect opportunity awaits. Discover why Hyatt is consistently ranked one of the world’s best places to work.

Job Information

Hyatt Global Communications & Wellbeing Administrative Assistant II in CHICAGO, Illinois

Description:

The Administrative Assistant II will be will be responsible for providing a variety of administrative tasks to keep multiple teams (i.e., Global Communications & Wellbeing) running effectively and efficiently. He/she will manage calendars, coordinate and schedule meetings, travel and related itineraries, complete expense reports, help to facilitate internal communications, compile information for presentations and other MS Office applications, and assist with project and/or event management as needed. He/she will work collaboratively with the team leaders, as well as other functions within and outside the greater Commercial Services department.

This individual will be a shared resource with a dual-reporting structure into the leadership of the Global Communications & Wellbeing Teams.

Essential Duties & Responsibilities: * Provide administrative support to SVPs/VPs, including calendar management, meeting scheduling, travel arrangements and related itineraries that are often international by nature * Budget/Invoice management: track estimates and invoices, verify and process department invoices and manager’s expense reports * Assist in the preparation of various meetings, presentations, reports, projects, and communications * Process and maintain necessary filing and organization systems and department records * Partner with and manage external suppliers, as needed * Answer and screen incoming telephone calls and take messages as needed * Provide general administrative support to the team, as needed * Provide backup for admin counterparts as needed, working as a collective team * Develop and improve administrative processes, standards, and procedures for the team and broader department * Demonstrate holistic thinking, problem solving, and excellent attention to detail * Communicate in a clear and concise manner both through written and verbal communication and with cultural sensitivity given the global nature of Hyatt’s business * Effectively interact with executives, directors, managers – diverse team personalities * Demonstrate initiative in ambiguous situations as a self-starter * Demonstrate a commitment to Hyatt core values including a positive, “can do” attitude

The position responsibilities outlined above are in no way to be construed as all encompassing. Other duties, responsibilities, and qualifications may be required and/or assigned as necessary.

Qualifications:
Experience * High School diploma; Bachelor’s Degree preferred. * 3 years of previous administrative assistant experience, preferably at the executive level

Computer Skills * Proficiency with the Internet (search and website navigation and adeptness) * Proficiency with Microsoft PowerPoint, Excel, Word, Office, and Sharepoint Additional Comments and Requirements * Extensive organization, project management, and detail oriented skillset * Ability to work with multiple supervisors and balance priorities/tasks * Ability to anticipate needs and think ahead * Excellent written and verbal communication skills * Culturally-sensitive with experience communicating/arranging meetings/travel across regions and time zones * Possesses proactive, collaborative and customer service oriented attitude * Experience devising effective solutions in unstructured situations * Ability and interest to learn on the fly; open to change * Capacity to learn new softwareprograms/tools

Primary Location: US-IL-Chicago
Organization: Hyatt Corporate Office
Pay Basis: Yearly
Job Level: Full-time
Job: Marketing
Req ID: CHI009852

Hyatt is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.

DirectEmployers