Hyatt Purchase Officer in GURGAON, India

Responsible to: Finance Manager Main Duties Administration  Establishes and maintains historical data and a library of catalogue referencing suppliers, price list etc.  To enforce internal control Policy and Procedure throughout the department, regarding purchasing, receiving, inventory control and issuing processes. Customer Service  Handles all guest and internal customer complaints and inquiries in a courteous and efficient manner, following through to ensure problems are resolved satisfactorily.  Maintains positive guest and colleague interactions with good working relationships. Financial  To maximise productivity through the use of multi-skilling, multi-tasking and flexible scheduling to meet the financial goals of the business as well as the expectations of the guests.  To monitor all cost in the Department and initiates and maintains measures to control these.  Contributes to all forecasting and business planned activities by providing historical information and cost projections.  Assists in preparation of the annual Finance Business Plan ensuring Divisional Objectives fully address business objectives of the hotel and needs of employees.  Assists the Finance Manager with the preparation and regular update of the Materials Departmental Budget and ensuring that targets are met and costs are effectively controlled.  Ensures that all hotel, company and local rules, policies and regulations relating to financial record keeping, money handling and licensing are adhered to, including the timely and accurate reporting of financial information. Operational  Keeps inventories as low as possible to adequately supply the operation’s needs and maximise inventory turnover and space utilisation.  Ensures that inventory items are stored properly and issued in FIFO rotation to minimise wastage and spoilage.  Knowledgeable of all cost in the Materials Department and to recommend measures of control.  To monitor unusual or remarkable cost of purchasing and consumption of inventory and non-inventory items and recommends practices to reduce such cost including suggestions of alternative sources for products.  Implements and enforces all operating and control procedures to ensure that movement of goods into and within the hotel is properly accounted for.  Advises departments directly of any excessive purchases or consumption of inventory and to recommend practices to reduce such cost, including alternative sources for products.  Assists and coordinates all product and purchase specifications from the various heads of department by means of a purchase request (PR) and maintains files of these purchase requests together with purchase orders (PO).  Acquires three (3) price quotations from various sources to determine the lowest cost while maintaining the best quality for any item(s) requested by the different departments.  Assists in the input and maintenance of certain computer data namely: Inventory Items, Par Stock, items to be included as inventory items, re-order points, item listing, and Purchase Orders, Unit of Measure, and inventory levels for all items maintained in inventory.  Coordinates purchase specifications for food and beverage in conjunction with purchasing, receiving, and issuing.  Ensures that every department in the hotel receives goods and services as required and to the standards they have specified at the best possible price  Ensures that all company policies, procedures and minimum standards are adhered to in the Materials Department.  Selects reliable regular suppliers for all inventory items and obtains weekly or bi-weekly price list for daily produce and other food and beverage items.  Places all orders for the inventory items based upon established and audited par stocks and inventory levels.  Assists to conduct interviews with suppliers, representatives and obtains information, specifications and quotations on any item required.  Handles all correspondence, negotiation and procurement to the best advantage of the hotel.

Primary Location: IN-HR-Gurgaon
Organization: Hyatt Place Gurgaon/Udyog Vihar
Job Level: Full-time
Job: Administrative
Req ID: GUR000571

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