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Hyatt Sunriver Resort Lodge F&B Administrative Assistant in SUNRIVER, Oregon

The Food & Beverage Administrative Assistant is responsible for providing administrative support to all resort Food & Beverage outlets. The Administrative Assistant will take on the responsibility of the associate relations of outlet staff. S/he will act as a liaison between Human Resources and F&B team members. S/he will assist in maintaining the AAA Four Diamond Standards.


  • Menu typing / printing for all food and beverage outlets ( including having those published on the website and intranet in timely manner)
  • Assist with marketing pieces internal and outside ( Twitter and Facebook updates, blogs)
  • POSI programming for menu items/ assist with POSI clean up
  • Responsible for processing payroll and monitoring time corrections in Timesaver
  • Monitors and ensures proper compliance with tip claiming sheets and minor break logs
  • Picks up paychecks, manages distribution and returns folder to payroll
  • Updates status forms for associates with multi job codes
  • Manages times off requests and availability sheets
  • Completes scheduling for designated outlets- has IBU leader review 1st draft
  • Manages LMS standards and updates seasonal standards
  • Attend weekly LMS meetings
  • Assist with coordinating inventory control / monitoring all transfers via POSI and food track
  • Beverage cost tracking for all food and beverage outlets
  • Upkeep of Contests/ Events/ Promos on spreadsheets
  • Upkeep of all O.L.C.C. and Food Handlers compliance with F & B associates
  • Ordering of office supplies
  • Assists with checkbook management
  • Assists manager with new hire and termination paperwork
  • Keeps training manuals updated/ assist with service standard classes
  • Attends mandatory monthly department meetings and appropriate resort and division meetings
  • Reports any needed repair in SMS work order
  • First day packages( manual, menu’s etc.) for new associates / uniforms
  • Inventory of uniforms
  • Printing of PTO sheets for associates
  • Keeps current and accurate associate attendance log
  • Communicates with resort monthly lodge food and beverage hours of operation sheet
  • Works with HR to recruit and hire staff (reference checks)
  • Acts as the Manager on Duty in manager’s absence
  • Manages safety binders updated and approves weekly safety topics


  • High school diploma or equivalent required
  • At least one year Food & Beverage experience required
  • At least one year of customer service experience required
  • At least one year of supervisory experience preferred
  • Prior hospitality experience preferred
  • Two or four year degree in hospitality related field preferred
  • At least six months POS system experience preferred
  • Prior cash handling experience required

  • *

Primary Location: US-Oregon-Sunriver
Organization: Sunriver Resort
Pay Basis: Hourly
Job Level: Full-time
Job: Adminsitrative
Req ID: SUN000318

Hyatt is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.