Hyatt Administrative Assistant Design Services in ZURICH, Switzerland
Administration * Provides administrative support to the Vice President Design Services, the Design Services team and partly to the Finance team * Ensures the implementation of office policies, standards, and procedures as they apply to the administrative functions * Reads and routes incoming mail and faxes * Locates and attaches appropriate file correspondence to be answered * Uses a systematic and efficient filing system, both for hard files as well as all electronic data, that enables quick retrieval. Ensure all files are kept up to date at all times * Prepare the relevant materials for all courier mail (TNT, etc…) * Answers telephone and give information to callers or routes call to appropriate official and places outgoing calls * Greets visitors, ascertains nature of business, and conducts visitors to employer or appropriate person * Prepares travel arrangements and related issues for other departments during vacation absenses of other assistants * Makes copies of correspondence or other printed matter * Monitors and maintains the proper appearance of the Division’s office area * Ensures that the strictest confidentiality is maintained in dealing with all work-related matters * Check all meetings schedules on a daily basis both internal and external and arrange meeting set up or organisation (meeting rooms, desks, food or technical requirements etc..) General * Attends and contributes to all Meetings as required * Provide a courteous and professional service at all times * Willingly attends training sessions as scheduled to improve skills and knowledge * Handles all enquiries in a courteous and efficient manner * Understands and strictly adheres to rules and regulations established in the Employee handbook and the office policies * Ensure high standards of personal presentation and grooming * Maintains positive guest and colleague interactions with good working relationships * Exercises responsible management and behaviour at all times and positively representing Hyatt International * Responds to requests to undertake any reasonable tasks and secondary duties and to changes as dictated by the industry and company
* Experience as secretary or administrative assistant, in an international environment * Fluent in German and in English – written and spoken, German as mother language preferred * Responsible self-starter, capable of working under pressure. * Good communication skills, a proactive problem solver, paying attention to details * Team player, personality who values team work and is able to communicate effectively with all levels of employees. * Positive “can do” attitude and flexible approach, able to adapt in a changing environment and ready to work longer hours from time to time * Good computer skills - MS Office, Microsoft Outlook
Primary Location: CH-ZH-Zurich
Organization: EAME Regional Office
Job Level: Full-time
Req ID: ZUR000340
Hyatt is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.