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Hyatt Sales Executive - Rooms in JAKARTA, Indonesia


Duties and Responsibilities: Administration * To ensure and maintain efficient and accurate filing system of all sales agreements, contracts and quotes for the hotel, both manual as well as electronically as per Hyatt’s Policies & Procedures.

  • To fully and correctly use of Envision, ensure that up to date Envision records of all corporate and group accounts.

  • To follow all Hyatt Standards for answering phone enquiries, handling email enquiries, preparing proposals and contracts, conducting Hotel Tours, monitoring the planning and execution of Group, creating Group Resume and Group follow-up.

  • To keep and to safeguard all contracts and financial documents.
  • To ensure that all meetings are well planned, efficient and results oriented.

_Customer Service_

  • Together with Event Sales Team, to be primarily responsible for converting all incoming leads.
  • To answer incoming telephone enquiries and acknowledge emailed enquiries within two hours of receipt.
  • Where required, to handle last minute leads from enquiry to conversion to the day of the event.
  • To undertake telemarketing activities to identify new business opportunities where required.
  • To follow the Hyatt Standards in relation to the conversion of Sales and Events leads.
  • To deliver the brand promise and provide exceptional client service at all times.
  • To provide courteous and professional service to our internal customers in other departments.
  • Together with your MICE Planning Team, to be primarily responsible for planning and executing events after the Sales Team have received a signed contract and deposit from the client.
  • To look after personal ‘repeat business’ contacts from enquiry to conversion to execution.
    • * _Operational _
  • To systematically and efficiently call on prioritized accounts in your assigned territory and report findings and opportunities to the Director of Sales.

  • To define and target key accounts in your assigned territory, utilizing the Envision database and develop appropriate and effective sales solicitation strategies accordance to the principles of smart selling.

  • To review guestroom and function rooms blocked by you and your assigned staff weekly to ensure that all business on the books is “live” and traced, tracked for confirmation.

  • To continuously add and update the perpetual database of local group, sales lead and ensure implementation of an efficient and targeted acquisition your program.

  • To entertain potential and current customers based on business priorities.

  • To ensure a high level of exposure for the hotel through direct sales solicitation, telephone contact and written communication. 90% of own time you are to be dedicated to direct acquisition activities program individually or with sales team.

  • To review sales files to ensure correct booking procedures, including group room and meeting program history, contractual agreements, room block analysis, etc.

  • To ensure that all credit and collection procedures that have been established by the hotel are implemented following the established Credit Policies & Procedures.

  • To ensure that all necessary follow up of monthly credit meetings is presented in a concise and efficient manner.

  • To ensure that all sales contracts follow the established Hotel Policies & Procedures and are based and sound commercial judgment.

  • To ensure that the sales team projects a warm, professional and welcome image.

  • To be demanding and critical when it comes to departmental standards _ _ Financial
  • To meet your designated revenue targets and providing a structured, timely, achievable personal business plan.
  • To assist with the preparation and regular update of the departmental budget
  • To continuously seek ways to maximise revenues and profits by cross selling and up-selling other hotel facilities and services
  • To support staff needs in other Divisions based on the hotel priorities and anticipated business levels.

  • To maintain complete and supported records of all sales agreements, contract and quotes for the hotel as per Hyatt International Policies & Procedures.

  • To have a good understanding of contribution margins for each product results and work with respective head of department to maximize Operating results.

  • To achieve targets in terms of number of new active Accounts, Room Nights and Revenue as set by the Director of Marketing.

  • To submit weekly sales call plan and entertainment schedule to the Director of Sales for approval. _ _ Sales and Marketing

  • To fully utilise the correct photography, presentation material and approved selling phrases for all forms of client presentations.

Learning and Development * To take responsibility for your own learning and development * Complete your initial Personal Learning Plan and take advantage of the numerous learning and development opportunities that are available within Hyatt * To invest in your own appreciation of taste and style by extensive reading and exposure to trends with other luxury brands and services * To take responsibility for increasing your knowledge of all aspects of our MICE, Events, Rooms product and service. * * _Meetings_ * * * To attend (and prepare for) a daily briefing,Groupmeetings and any other meetings as required

_Other Duties_ * To understand and strictly adhere to the Rules & Regulations established in the Employees Handbook and the Hotel’s policy on Fire, Hygiene, Health and Safety.

  • To report for duty punctually wearing the correct uniform and name badge at all times accordance with Grand Hyatt Jakarta grooming standards.

  • To maintain a high standard of personal appearance and hygiene at all times.

  • To maintain a good rapport and working relationship with staff in the department colleagues and all other departments.

  • To attend and contribute to all staff meetings Departmental and Hotel trainings scheduled and other related activities.

  • To fully support the Departmental Training Function in the Department assigned.

  • To undertake any reasonable tasks and secondary duties as assigned by DOS/DOSM or Associate Director of Sales.

  • To respond to any changes in Sales function as dictated by the market and the hotel.

  • To project at all times a positive and motivated attitude and exercise self-control.

  • To handle guest and employee inquiries in a courteous and efficient manner and report guest complaints or problems to supervisors if no immediate solution can be found and assure follow up with guests.

  • To provide a courteous and professional service at all times.

  • To attend all meetings as required by Executive Management.

  • To ensure that the Place of Work and surrounding area is kept clean and organized at all times.
  • To carry out any other reasonable duties and responsibilities as assigned

_Core Skills_ * Produces Quality Work The ability to produce high quality work in a consistent and reliable manner, in support of Hyatt’s standards and processes * Achieves Results The ability to identify priorities, solve problems, produce desired results and be accountable for commitments * Promotes Teamwork and Collaboration The ability to build relationships within and across functions, balance individual and team goals, respect others and value different perspectives. * Communicates Effectively The ability to listen actively and identify appropriate messages and delivery methods to effectively influence others. * Shows Initiative and Resourcefulness The ability to initiate action, make decisions, adapt, drive change, use resources efficiently and solve problems quickly, creatively and practically * Focuses on Customers The ability to identify needs, shape actions and add value to relationships based on a central focus of customer satisfaction

_Leadership Profile_ * Care Hyatt’s higher purpose is based on care. Caring leaders build trust and engagement by cultivating genuine relationships. The capacity to care for one another is one of the strongest of all human traits. At the centre of caring is empathy. Leaders exhibit empathy when they connect personally and deeply with those around them.

  • Serve Serving leaders create success for and through others. Such leaders are motivated by service to the higher purpose, the business and its stakeholders – not by the pursuit of power or personal gain. The success of these leaders is gauged by the success of others. They don’t try to solve all problems or to have all of the answers: they thrive by unleashing others in pursuit of goals. They understand and take direct responsibility for growing the next generation of leaders.

  • Learn Learning leaders are inspired by learning and they take pride in further developing themselves. They are not afraid of – and they learn from – mistakes and failures. They make the intentional decision to continue to learn and grow throughout their lives, challenging themselves to be and do more, and gaining broader experiences. With their high learning agility and ability to be vulnerable, they reflect on and learn from experience, apply that learning to perform successfully under new or first-time conditions and share their learning, and themselves, with others.

  • Adapt Adaptive leaders demonstrate agility in the face of continuous change. They anticipate and thrive in changing environments where diversity of thought fosters innovation and creativity. They have the ability to create a climate where individuals can take risk, experiment, and learn from failure: often times with great speed. Adapting leaders constantly think about what changes are needed to stay relevant in the marketplace and to fulfil the organization’s purpose.

  • Achieve Achieving leaders prioritize and do what is best for the business. They are outcome oriented and understand that superior financial performance benefits all stakeholders. They are bold, strategic and future-oriented. They see the big picture, understand how the different components of a system interconnect and behave over time, and help make sense out of complexity by simplifying. They possess sound judgment and can make quick decisions when needed.

Primary Location: ID-JW-Jakarta
Organization: Grand Hyatt Jakarta
Job Level: Full-time
Job: Sales
Req ID: JAK000131

Hyatt is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.