Hyatt Event Sales Coordinator in SAN ANTONIO, Texas
At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are focused on providing efficient service and meaningful experiences.
EVENT SALES COORDINATOR JOB DESCRIPTION
Plan, detail and service local catering events
Interact with all departments of the hotel whileworking in a fast paced, active sales office
Be a clearthinker, remaining calm and resolve problems with good judgment
Maintain apositive working relationship with Operational departments
Stay abreastof industry trends and make recommendations of changes which would affectoperations
Maintainaccurate sales productivity forecast, manage budgeted expenses and recapinformation
Professionalto coordinate and conduct customer site inspections
Maintainconstant contact and excellent relationships with clients and vendors
Familiarwith legality of contractual agreements and actively participation inongoing training opportunities
Workcohesively with co-workers as part of a team
Maintain aprofessional demeanor at all times and maintain work area in aprofessional, orderly manner
Present apositive company image through all phases of public and/or customerinteraction.
Proficiencyin executing a sales plan to meet or exceed revenue goals
Knowledge inlocal social catering and wedding markets, with the ability to sell andservice elegant and prestigious events
Service-oriented, approaching allencounters with guests and colleagues in an attentive and courteous manner
Ideal candidate wouldhave rudimentary experience in Event Planning with aspirations of futurecareer advancement into a sales manager role
Candidatewill have basic understanding of Envision Sales and EMS
Responsibilites andExpectations FOR EVENT SALES PLANNING COORDINATOR
All GDR as contractswill be handled by the EventSales Mangers
Event Sales Coordinatorwill be responsible for all details, responsibility of groups that moveforward with a catering contract
ESC will beresponsible for the following but not limited to the followingresponsibilities:
Checking to make sure the contracted minimum is achieved
All attachments are loaded into EAS – PSAV, FedEx invoicesand MISC charges
Rooming lists, reservation and sending confirmation numbersto the client
Sites and tastings for groups where this is contracted
Final Bill review
Pick up meeting, Ops meeting, Menu Meeting
ESC will have theability to create their own work schedule based on meetings and events in-house
Flexiblehours will be required. The position will most often beMonday-Friday but the candidate must have the flexibility to work weekendsthroughout the year. Based on a 45-hour work week.
ESC will beresponsible for covering for their managers when they are out of theoffice
Once files are turned over, an email welcome/introductionmust be sent to client within 48 hours
Ensure allcontractual concessions are adhered too
Responsible frominitial turnover phase, planning process, coordinating onsite, and final billreview
Servicing EventSales bookings from small meetings associated with large conferences to localsocial events
This is not your typical career opportunity. This is the Hyatt Touch.
A true desire to satisfy the needs of others in a fast paced environment.
Refined verbal and written communication skills.
Must be proficient in general computer knowledge
Prefer a four year hospitality degree or equivalent experience
Prefer 18 months hotel experience
Primary Location: US-TX-San Antonio
Organization: Hyatt Regency San Antonio
Pay Basis: Hourly
Job Level: Full-time
Job: Catering/Event Planning
Req ID: SAN024126
Hyatt is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.