Hyatt Purchasing Coordinator (Full-Time) in SAN DIEGO, California

Description:

You will provide outstanding clerical and administrative support including: computer input, filing, answering telephones, printing reports, maintaining files, assisting with creating purchase orders and department records. You may provide administrative support to other key executives or departments as needed.Responsible for the efficient operation of the Hotel Storerooms. Can also receive, store and issue the Storeroom’s inventory ensuring that all requisitions are accurate, complete andverify that all ordered items are received and of expected quality. All purchases/returns/credits will be documented and consolidated daily.

  • Maintain complete knowledge of and comply with all departmental policies/service procedures/standards.
  • Maintain complete knowledge of correct maintenance and use of equipment. Use equipment only as intended.
  • Anticipate guests’ needs, respond promptly and acknowledge all guests, however busy and whatever time of day.
  • Maintain positive guest relations at all times.
  • Resolve guest complaints, ensuring guest satisfaction.
  • Monitor and maintain cleanliness, sanitation and organization of assigned work areas.
  • Maintain complete knowledge of property management system and manual procedures.
  • Set up and organize work station with designated supplies, forms and resource materials; report shortages to supervisor.
  • Maintain Ethics.
  • Comprehend Purchasing vocabulary.
  • Maintain knowledge of Standard Specifications.
  • Establish relationships with Vendors.
  • Check Prices.
  • Receive Department’s Purchase Requisitions.
  • Write Purchase Requisitions.
  • Determine Department’s Needs.
  • Process and review Weekly Order Lists.
  • Obtain Bids.
  • Ensure all vendors meet company standards to be considered for use.
  • Inform vendor of Hotel Terms and Conditions.
  • Receive authorization before ordering, if applicable.
  • Call In Orders.
  • Maintain and distribute Order Sheets daily.
  • Process Emergency Food Orders, no more than __ weekly.
  • Inform Department’s of Out of Stock Items.
  • Process Stationary Orders.
  • Log Purchase Orders.
  • Expedite Open Purchase Orders to monitor efficient delivery time and costs.
  • File Purchase Orders.
  • Complete Capital Expenditures Form for any item with a value of $1,000.00 or more
  • Check Goods Received.
  • Assist in Handling Discrepancies, Projects, Improvements.
  • Process Food and Beverage Invoices.
  • Process Non-Food and Beverage Invoices.
  • Run Daily Receiving Reports.
  • Research New Products.
  • Assign Par levels.
  • Ensure each stored in storeroom is listed on a Bin Card.
  • Monitor Product Movement.
  • Check Storeroom and Stocks.
  • Check Loading Dock.
  • Monitor Receiving.
  • Monitor Portions.
  • Collect and review all Credit Slips and Vouchers.
  • Maintain physical Inventory counts per outlet.
  • Ensure all Recipes are Costed prior to implementation.
  • Sign Out Employees.
  • Complete Close Out at the end of each day.
  • Maintain Log Book.
  • Meticulously maintain appointment calendar as necessary

  • Retrieve and distribute departmental mail and distribute documents to appropriate personnel

  • Maintain confidentiality and security of specified hotel information, correspondence, reports and files

  • Monitor and maintain cleanliness, sanitation and organization of assigned work areas.

  • Maintain complete knowledge of property management system and manual procedures.
  • Set up and organize work station with designated supplies, forms and resource materials; report shortages to supervisor.
  • Open Storeroom
  • Assist in Inventory as directed by Supervisor.
  • Assist the receiving clerk on all daily tasks. _ _

Qualifications:
* Passion: Strong customer service focus to ensure the best guest experience

  • Skills: Proficient in Microsoft Office products such as Word, Excel and Publisher

  • Strengths: Enjoy multi-tasking while having an impeccable eye for detail to ensure accuracy and efficiency

  • Experience: Two years of successfully performing administrative duties and knowledge of Food & Beverage

  • Communication: Excellent verbal and written communication

Primary Location: US-CA-San Diego
Organization: Paradise Point Resort and Spa
Pay Basis: Hourly
Job Level: Full-time
Job: Procurement and Purchasing
Req ID: SAN021418

Hyatt is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.